Privacy policy

Beyond the Roles Initiative respects your privacy and is committed to the responsible use of personal information.

This Privacy Policy describes what information we collect from you through our website and online forms, why we collect it, how we use it, how long we keep it, and what choices you have about your information.

If there is anything here that is not clear, please contact us at beyondtherolesinitiative@gmail.com, and we will explain it in plain terms.

1. Who We Are

Any personal information collected through this website and our online forms is the responsibility of the Beyond the Roles Initiative.

If you have any inquiries about this Privacy Policy, the practices of this site, or your dealings with it, please contact us at:

Email: beyondtherolesinitiative@gmail.com

2. Data We Collect

We currently collect the following information:

Information you give us

The information may include information you submit through community registration, contact forms, volunteer applications, mentor applications, partnership inquiries, and other forms.

Depending on the format, this could be your

• Name
• E-mail address
• Phone/WhatsApp number
• City/Place
• Information on volunteers or professionals
• Answers to questions in the form
• Any other information you choose to provide

Newsletter info

If you sign up for our newsletter or updates, we may collect your first name and email address.

Web Analytics

We may collect limited, aggregate information about the use of our website by visitors (for example, pages visited and general usage patterns). We do not use this information to create individual advertising profiles for you.

3. The Use of Information

We may use your information to:

• Respond to your inquiries.
• Running our community and programs
• Engage with participants, volunteers, mentors, and partners
• Send the newsletters and updates you've requested
• Manage applications and EOIs
• Enhance our website, programs, and services.
• Keep appropriate organizational records

We do not sell your personal data.

We do not sell or rent your personal information to other organizations for their marketing.

While we rely on your consent to process your information, you can withdraw that consent at any time.

4. Information You Provide to Us

Some of the information you share with Beyond the Roles may be personal or sensitive, especially regarding experiences related to motherhood, well-being, identity, or other personal circumstances.

I can only share what you are comfortable sharing for the purpose for which you provide it.

We restrict access to personal information to those who need it for legitimate organizational purposes, and we take reasonable steps to protect personal information from unauthorized access, disclosure, use, modification, or loss.

We don't publish personal stories, quotes, or identifiable submissions without proper permission.

5. How Long We Retain Your Information

We will only retain personal information for as long as it is reasonably necessary to fulfill the purpose for which it was collected or as required or permitted by law.

Our current retention periods are as follows:

• Community records: for the duration of membership and, where appropriate, for up to twelve months after membership ends.
• Newsletter information: Until you unsubscribe or we no longer have a legitimate reason to keep it.
• Contact and inquiry messages: Usually up to 2 years

We may keep limited records where needed to satisfy legal obligations, settle disputes, maintain our records, or protect our legitimate interests.

6. Your Rights

Where required by law, you may have rights in relation to your personal information, including the right to:

• Request access to the information we have about you
• Ask us to fix incorrect information
• Request deletion of your data
• Ask us to restrict or object to certain kinds of processing
• Withdraw consent if processing is based on your consent.
• Ask for details about how your data will be processed

To exercise a right or question your personal information, email: beyondtherolesinitiative@gmail.com

We will normally respond to requests within 30 days but may take longer in some circumstances permitted by law.

7. Delete Your Data

You can ask us to delete your personal information.

We will review your request and delete information as required or permitted by law. Some information may be retained if there are legitimate or legal reasons to do so.

8. Cookies

This site does not intentionally use advertising cookies or advertising trackers.

The website should only use cookies that are strictly necessary for basic functionality or to provide services that you have opted to use.

We will obtain your consent for cookies or similar technologies where required by applicable laws.

9. Third-Party Services

We may use trusted third-party services to help us run parts of our site, forms, communications, analytics, or other organizational functions.

Where we use third-party service providers to process personal information on our behalf, we expect them to process that information appropriately and in accordance with applicable data-protection requirements.

10. Children & Young People

This website and our online forms are for adults.

We do not knowingly collect personal information from children directly through this website.

Where Beyond the Roles is providing programs for anyone under the age of 18, those activities will be run under appropriate safeguarding procedures and parental or guardian consent where that is applicable and relevant to data protection requirements.

11. Security & Safety

We take reasonable organizational and technical measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

But no method of transmitting or storing information on the Internet can be guaranteed to be 100% secure.

12. Amendments to this policy

We may update this Privacy Policy occasionally as our organization, programs, technology, or legal obligations change.

We will update the date at the top of this policy when we make significant changes and will provide additional notice where appropriate.

13. Contact

If you have any inquiries, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

The Beyond the Role Initiative
Email: beyondtherolesinitiative@gmail.com
Website: www.beyondtherolesinitiative.org
Social Media: @beyondtherolesinitiative